Buying Tips for Digital Copiers
Copiers are a must-have for any business because they reduce its operating costs. If you want to replace your copier or want to get a new one, it is important to get proper guidance on how to shop for a copier. While analog copiers used to be common, the adoption of new technologies has seen almost all organizations replace them with digital copiers.
Benefits of using a Digital Copier
Digital copiers are more beneficial compared to the analog copiers because they give you value for your money. As such, it is important to consider purchasing digital copiers if you are planning to buy a copier soon. This is because they come with the following benefits.
- Digital copiers have great functionality: Although the main function of digital copiers is to make photocopies, they are also used to scan documents, as fax machine, and in network printing. Digital copiers also allow you to store scanned documents into portable devices such as CD and DVD or send them via email. {' '}
- Increased efficiency: Using digital copiers will boost your efficiency, since they allow you to make copies of numerous documents right from an employee’s desk. If you scan a document, you will be able to print, send, and store it easily compared to analog copiers. Digital copiers do not produce copies only; they also come with additional features and are easy to use. {' '}
- Clean documents: One of the issues that come with using analog copiers is the compromised image quality of documents. Using a digital copier ensures that you get high-quality images that will make your documents appealing and easy to read.
- Durability: When it comes to purchasing office machines, durability is important as it reduces the operating costs of a business and guarantees efficiency in performing tasks. Digital copiers have fewer moving parts compared to analog copiers, which makes them less prone to breakdowns. This means that you will incur a lower cost in repairs and maintenance.
- Convenient for office use: The analog copiers are noisy and bulky in nature, making them inconvenient for businesses with limited space. Using digital copiers will ensure that you minimize distractions at the office, since they are less noisy and occupy minimal space.
Buying Tips for Digital Copiers
The benefits of digital copiers cannot be underestimated. To enjoy such benefits, however, buyers need to know what to look out for when purchasing digital copiers. Some of the factors that you will need to consider before investing in a copier machine include the following.
- Determine your organization’s needs: Digital copiers vary in sizes and come with diverse capabilities. This means that before you decide on the one to buy, you will need to consider what you want in a copier. If your copying needs are not extensive, you can consider going for a small digital copier. On the other hand, if you need big copiers that can multi-function, you will need to purchase medium to big copiers. You will also need to decide whether you will need a black and white printer or a color printer.
- Consider your budget: When purchasing digital copiers, they will cost you between $1000 and $100,000 depending on each machine’s capabilities in terms of the number of pages it can reproduce per minute (ppm). It is imperative to shop around and compare different copiers in order to find a reasonably priced copier that will meet your needs.
- Consider other factors apart from the price: Many people tend to rely solely on the cost in making the decision to purchase copiers. Reviewing a product’s price, however, might be mistext-base text-gray-900ing if other factors are not put into consideration. It is also imperative to note that a high price tag may not necessarily guarantee quality. As such, you could also consider the copier’s ppm, its durability, and efficiency.
- Choose the copier supplier wisely: The durability of digital copiers may also depend on the supplier. As such, you should buy from a supplier who provides you with a warranty and other after sales services like free future repairs of the copier. This will reduce your maintenance and repair costs significantly.
Different digital copiers in the market will cost differently depending on their model and supplier. Below are some of the common digital copiers’ costs.
- Average cost for digital copiers printing up to 55ppm: $14,000 -$20,000
- Heavy commercial digital copiers with more than 55ppm: $35,000 and above
- Digital copier leases: Range between $200 and $1000 per month
- Leasing low capacity digital copiers: From as low as $85 per month
- Refurbished office digital copiers: Average $6,000